About the position

Background

The INRM project objective is to promote integrated landscape management for the conservation and sustainable use of biodiversity, natural resources and ecosystem services in the northern part of Cambodia. The intent is to generate multiple landscape benefits including effective conservation of globally threatened species and high conservation forests, improve management of natural resources and ensure the maintenance of ecosystem services. It is aimed specifically at improving the management of protected areas and ensuring their financial sustainability, enhancing the productivity of production and agricultural lands and improving local livelihoods. Increasing demand for forest, agricultural and wildlife products, crop land and agriculture monocultures, and infrastructure and transportation development has accelerated in recent years thereby, rapidly changing the landscape with consequential threats to biodiversity and ecosystem services. The project is thus aimed at addressing these multiple threats by harmonizing socioeconomic development, sustainable management of land, forests, natural resources and
biodiversity conservation through an integrated management approach, with water as a catalyst, in Northern Landscapes of Cambodia. To achieve these, actions will be taken to – strengthen policies and institutional capacity at the national and sub- national levels to ensure the integration of biodiversity and ecosystem services in sector and sub- national socio-economic development planning.

Duties and Responsibility

The Administrative and Finance Officer will work under the direct supervision of the Project Manager (PM) and work closely with Project Team. S/he will be performing the following key functions:

1. In addition of and to general administration responsibilities, supervise activities concerned with office and grounds maintenance, security, transport and similar services;
2. Draft correspondence relating to administrative matters and follow up the sent-out correspondence;
3. Maintain files of rules, regulation, administrative instructions and other related documentation (both hard copy and electronic);
4. Maintain Office equipment and stationary supplies;
5. Assist in organizing meetings; workshops and seminars;
6. Schedule and control the contacts and meetings of all institutions and experts involved;
7. Assist the NPD in liaising with external contacts to assure smooth operation of the program, i.e. other line ministries and agencies, local authorities, development partners, NGOs, and others;
8. Arrange all travels for mission related to the program, including visa, flight and hotel booking within and outside Cambodia;
9. Ensure all logistical arrangements are carried out smoothly;
10. Record keeping of project documents, including financial in accordance with audit requirements;
11. Responsible for providing general financial support to the project;
12. Take own initiative and perform daily work in compliance with annual work schedules;
13. Assist project management in performing budget cycle: Planning, Preparation, revisions, and budget execution;
14. Provide assistance to partner agencies in project activities, performing and monitoring financial aspects to ensure compliance with budgets costs, as necessary, in line with GSSD guideline;
15. Monitor project expenditures, ensuring that no expenditure is incurred before it has been authorized;
16. Assist project team in drafting quarterly and yearly project progress reports concerning financial issues;
17. Ensure that UNDP procurement rules are followed during procurement activities that are carried out by the project and maintain responsibility for the inventory of the project assets;
18. Perform preparatory work for mandatory and general budget revisions, annual physical inventory and auditing, and assists external evaluators in fulfilling their mission;
19. Prepare all outputs in accordance to ProDoc and GSSD guideline;
20. Ensure the project utilizes that available financial resources in an efficient and transparent manner;
21. Ensure that all project financial activities are carried out on schedule and within budget to achieve the project outputs;
22. Perform other duties as assigned.

Requirements

• At least Bachelor’s Degree in finance, Business Management, or related field.
• At least 6 years of work experience with government, development partner, NGO, government ministries or private sectors;
• Previous experience working with a GEF-supported project is considered an asset;
• Self-motivated and ability to work under the pressure;
• Team-oriented, possesses a positive attitude, and works well with others;
• Flexible and willing to travel;
• Excellent interpersonal skills;
• Knowledge in various MS Office applications (Word, Excel, Power Point, etc.);
• Ability to use office machines and equipment such as copier, scanner, fax machine;
• Excellent verbal and writing communication skills in Khmer and good knowledge in English.

How to apply

Interested candidates should submit a cover letter, CV with support references and financial proposal no later than 22 August 2023 (Tuesday at 5:00PM) to the Department of Biodiversity, General Directorate of Policy and Strategy, Ministry of Environment: Morodok Techo Building (Lot 503) Tonle Bassac, Chamkarmon, Phnom Penh,
Cambodia.

Only shortlisted candidates will be contacted for an interview.

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